Instruction 4: Place your cursor on a table, "right click" or "Shift+F10," and select "Table Properties>Table tab>Text Wrapping." Test C: Is "Repeat as header row" identified? If not, the document fails this test. Instruction 3: Place your cursor on any cell of a "Header Row." Open the "Reveal Formatting pane (Shift+F1)" and look under "Table." If the header row is not set, 'Repeat as header row' will not show up in the "Reveal Formatting" pane under "Table>Row." Test B: Are tables free of merged or split cells? If not, the document fails this test. Instruction 2: Place your cursor on a table, select "Table Tools>Layout tab>Table Group>View Gridlines" button, and look for table cells that are merged or split. Test A: Is the document free of pictures of tables? If not, the document fails this test. If the "Picture Tools" tab shows in the Ribbon, then the table is a picture. Instruction 1: Select a table and see if the "Picture Tools" tab shows up in the Ribbon instead of the "Table Tools" tab.
Test C: Does the "Restrict Editing" pane show options 1, 2, and 3? If not, the document fails this test. Document protections limit the ability to test for accessibility and can make portions or the entire document inaccessible. If the "Restrict Editing" pane shows options 1, 2, and 3, then restricted editing is turned off. Instruction 2: Select the "Review tab>Restrict Editing" and look to see if the "Stop Protection" button appears at the bottom of the "Restrict Editing" pane. Yes No N/A Test B: Is the file in "Word Document (.docx)" format? If not, the document fails this test. Test A: Is the filename descriptive and does it identify the document or its purpose? If not, the document fails this test.
NOTE: If the document extension is not displayed, open your documents folder in Windows Explorer, select "Tools>Folder Options>View>uncheck 'Hide extensions for known File types'>Ok." An example of a descriptive filename is "FY16-Report.docx." The file must be in the "*.docx" format for accessibility testing to be possible. An example of a non-descriptive file name is "Document1". Instruction 1: Look at the filename in Windows Explorer OR the title bar in MS Word.
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